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This systematic approach ensures that all organizational data is properly classified, assessed, merged, compared, and mapped, facilitating effective decision-making and strategic alignment.

Document weighting

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Document Weighting

In Orthogramic, Document Weighting is a tool used to assess the importance of a document to your organization. It is different from analyzing the quality of the document itself. The weighting process helps prioritize documents based on how vital they are to your business operations, projects, or strategic goals.

Key Concepts:

  • Importance vs. Quality: Document Weighting measures the importance, whereas a separate process evaluates the quality of a document. A document with low quality may still be essential, while a high-quality document might not be critical to your organization.

  • Weighting Criteria: The importance of a document is based on factors such as how often it is referenced, how it supports decision-making, and its relevance to key business areas.

How to Use Document Weighting:

  1. Identify Documents: Start by identifying the key documents in your organization. These can include strategic plans, policy documents, operational guidelines, and more.

  2. Apply Weighting Criteria: For each document, apply predefined weighting criteria within Orthogramic, which will help you assess its importance. These criteria are customizable to reflect your organization's priorities.

  3. View Weighting Results: After weighting, you can view the importance score assigned to each document. This helps you focus attention on the most critical documents for your business operations.

By understanding the relative importance of documents, Orthogramic helps you make informed decisions about document management, ensuring that key materials are easily accessible and appropriately prioritized for compliance, reviews, and updates.

Weighting criteria

The weighting criteria are as follows:

  • Alignment with Organisational Goals: Evaluate how well each document supports the core objectives of the organisation.

  • Impact on Decision Making: Assess the influence of each document on key business decisions.

  • Scope of Influence: Determine whether the document impacts the entire organisation or specific departments.

  • Compliance & Regulatory Requirements: Identify documents required for legal or regulatory adherence.

  • Stakeholder Interest: Gauge the importance of documents to key stakeholders, including investors, management, and employees.

The total of the weighting criteria must be 100% to be saved.