Getting started

Introduction

Welcome to the Orthogramic Getting Started Guide. This guide provides a structured approach to effectively using Orthogramic for managing organizational data. By following these steps, users can ensure comprehensive data management and alignment with business architecture, facilitating informed decision-making and strategic alignment.

Key Features

• Upload Document: Steps to define document type, store data, specify organizational location, define document priority, and extract business architecture data.

• Assess Content Coverage: Instructions to evaluate data relevance, quality, and quantity.

• Merge Data: Guidelines to define document priority, extract business architecture data, and integrate it with existing information.

• Compare Data: Steps to compare data across organizational layers to identify discrepancies or alignment.

• Map Coverage: Techniques to visualize data coverage across different organizational layers.

By following the steps outlined in this guide, users can effectively manage organizational data within Orthogramic. This systematic approach ensures that all data is properly classified, assessed, merged, compared, and mapped, supporting strategic alignment and effective decision-making.

Getting started with Orthogramic

Open

This steps display how to get started with Orthogramic. They provide a structured approach to uploading, assessing, merging, and comparing organizational data. The process is divided into several stages: Upload Document, Assess Content Coverage, Merge Data, Compare Data, and Map Coverage. Each stage includes specific activities to ensure comprehensive data management and alignment with business architecture.

Upload Document

Open

• Define Document Type: Identify the type of document being uploaded. This is based on Document types.

• Store Data: Save the document data.

• Define Organisation Location: Propose the primary organizational location relevant to the document.

• Define Document's Priority: Propose the priority of the document based on its importance.

• Extract Business Architecture Data: Extract relevant business architecture data from the document.

Assess Content Coverage

• Assess Data Relevance to Org Level Above: Evaluate how relevant the data is to the organizational level above its current placement.

• Assess Data Quality: Review the quality of the data to ensure it meets required standards.

• Assess Data Quantity: Determine the quantity of data available and its sufficiency for the intended purpose.

Merge Data

• Define Document Priority: Confirm the priority of the document within the context of merging.

• Extract Business Architecture Data: Extract necessary business architecture data from the document.

• Merge into Existing Business Architecture Data: Integrate the extracted data with existing business architecture information.

Compare Data

• Compare Data to Other Org Layer: Evaluate the data by comparing it to other organizational layers to identify discrepancies or alignment.

Organization coverage

• Display Data Coverage Across Org Layers: Visualize the data coverage across different organizational layers to ensure comprehensive and accurate representation.

This systematic approach ensures that all organizational data is properly classified, assessed, merged, compared, and mapped, facilitating effective decision-making and strategic alignment.

Document weighting

Document Weighting

In Orthogramic, Document Weighting is a tool used to assess the importance of a document to your organization. It is different from analyzing the quality of the document itself. The weighting process helps prioritize documents based on how vital they are to your business operations, projects, or strategic goals.

Key Concepts:

• Importance vs. Quality: Document Weighting measures the importance, whereas a separate process evaluates the quality of a document. A document with low quality may still be essential, while a high-quality document might not be critical to your organization.

• Weighting Criteria: The importance of a document is based on factors such as how often it is referenced, how it supports decision-making, and its relevance to key business areas.

How to Use Document Weighting:

1. Identify Documents: Start by identifying the key documents in your organization. These can include strategic plans, policy documents, operational guidelines, and more.

2. Apply Weighting Criteria: For each document, apply predefined weighting criteria within Orthogramic, which will help you assess its importance. These criteria are customizable to reflect your organization's priorities.

3. View Weighting Results: After weighting, you can view the importance score assigned to each document. This helps you focus attention on the most critical documents for your business operations.

By understanding the relative importance of documents, Orthogramic helps you make informed decisions about document management, ensuring that key materials are easily accessible and appropriately prioritized for compliance, reviews, and updates.

Weighting criteria

The weighting criteria are as follows:

• Alignment with Organisational Goals: Evaluate how well each document supports the core objectives of the organisation.

• Impact on Decision Making: Assess the influence of each document on key business decisions.

• Scope of Influence: Determine whether the document impacts the entire organisation or specific departments.

• Compliance & Regulatory Requirements: Identify documents required for legal or regulatory adherence.

• Stakeholder Interest: Gauge the importance of documents to key stakeholders, including investors, management, and employees.

The total of the weighting criteria must be 100% to be saved.