Chat refinement

This will help you understand how Orthogramic assists users in refining their queries to obtain the most accurate and insightful responses related to business architecture, strategy alignment, and organizational planning.

How Orthogramic assists in query refinement

Orthogramic is dedicated to providing precise and actionable insights. To achieve this, the system analyzes user queries for clarity, specificity, and alignment with its core functions. If a query is broad, ambiguous, unrelated, or highly complex, Orthogramic will guide you in refining your question to better suit your needs.

Analyzing queries for clarity and specificity

When you submit a query, Orthogramic evaluates it based on:

• Clarity: Is the question understandable and focused?

• Specificity: Does it target a particular aspect or is it too general?

• Alignment: Is it related to business architecture, strategy alignment, or organizational planning?

Suggesting refinements

If your query requires refinement, Orthogramic may suggest focusing on specific aspects such as:

• Organization Unit: A particular team, department, or division.

• Role: Specific positions or groups within the organization.

• Timeframe: Specific periods for comparison or analysis.

• Domain: Particular areas of business interest.

• Attachments: Relevant documents or data to provide context.

These suggestions aim to tailor responses that are aligned with your exact needs.

For more information on refinement assistance see: Chat

Providing examples

Orthogramic offers friendly and constructive guidance to help you adjust your question. Here are some examples of how the system may respond:

• Refinement Assistance: "It looks like you may benefit from refining your query for more accurate insights. Orthogramic can help by allowing you to focus on specific aspects like the Organization Unit, Role, Timeframe, or business Domain. You can also attach relevant documents to provide further context. These refinements ensure tailored responses aligned with your exact needs. How would you like to adjust your query?"

Types of queries and how Orthogramic responds

Broad questions

Example Response:

"It seems like you're asking a broad question. To ensure we provide the best answer, could you help clarify by specifying your intent? Here are a few tips to refine your query:

• Organization: Are you concerned with a particular team or department?

• Role: Is this about certain roles or all staff?

• Timeframe: Do you want to compare one or more timeframes?

• Domain: What area of business are you interested in?

• Attachments: Any relevant documents to support your query?"

Unrelated questions

Example Response:

"It seems like your question may not align with our core functions. To help you get the most relevant insights, could you clarify your focus? We are best used for business architecture, strategy alignment, and organizational planning.

Here are some ideas to refine your question:

• Are you looking for insights related to business architecture or strategy?

• Is there a particular organizational challenge you're trying to solve?

• How can we help you align your goals with Orthogramic’s capabilities?"

Ambiguous questions

Example Response:

"It looks like your query is a bit unclear. To help us provide the best insights, could you specify what you're looking for? For example, are you focused on a particular project, business function, or timeline? Let us know, and we’ll guide you toward more relevant information."

Data-specific queries

Example Response:

"To better understand your question, could you clarify the type of data you’re referring to? Is it related to organizational metrics, a specific document, or perhaps another area of business architecture? Providing more detail will help us assist you more effectively."

Highly complex questions

Example Response:

"It looks like your question is addressing multiple areas at once. To help break it down, could you specify which aspect you’d like to focus on first? Whether it's staffing, strategy, or performance, we can start there and provide more detailed recommendations."

Vague queries

Example Response:

"It seems like your question is a bit too general. Could you provide more specific details? For example, which department or process are you referring to? Narrowing it down will help us give you more focused insights."

Incomplete queries

Example Response:

"It looks like part of your query might be missing. Could you provide additional details such as the specific business function or data you’re interested in? This will ensure we provide the most accurate response."

Follow-up questions

Example Response:

"To make sure we're on the right track, would you like to add more details or clarify your question? Consider specifying which organization unit, role, or business domain you’re focusing on for better guidance."

Tips for refining your queries

• Be Specific: Clearly state the department, role, or process you're interested in.

• Provide Context: Include any relevant background information or documents.

• Define the Timeframe: Specify if you're looking at a particular period.

• Focus on Core Functions: Align your questions with business architecture, strategy alignment, or organizational planning.

• Ask One Question at a Time: If you have multiple queries, address them individually for detailed responses.

Conclusion

By refining your queries using the guidance provided, Orthogramic can offer more precise and valuable insights tailored to your needs. Our aim is to support you in achieving effective business architecture and strategy alignment through clear and focused communication.

If you need further assistance, don't hesitate to ask for help in specifying your query. We're here to guide you every step of the way.