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Introduction
The home page dashboard in the Orthogramic application offers significant benefits for managing business processes effectively. It is designed to help users streamline their responsibilities, track progress, and make informed decisions. This dashboard provides an integrated view of various tasks and personalized recommendations tailored to different roles within an organization, including Business Architects, COOs, CIOs, EPMO Managers, Strategists, Enterprise Architects, and Product Managers.
Benefits
Enhanced Task Management:
Users can easily review, approve, and manage documents, ensuring they meet organizational standards before integration into the system.
Tasks are prioritized based on importance and urgency, facilitating efficient workflow management.
Improved Content Evaluation:
The dashboard allows for thorough assessment of newly uploaded documents to ensure content coverage and relevance.
It helps in maintaining the quality of business architecture domain data and aligning it with organizational goals.
Effective Data Integration:
The system supports the merging of new data with existing business architecture information, keeping it up-to-date and comprehensive.
Visual mapping of data coverage across organizational layers helps identify gaps and improve data alignment.
Proactive Compliance Monitoring:
Users can monitor compliance with industry standards and regulatory requirements, ensuring all documents and processes adhere to relevant guidelines.
Strategic Recommendations:
The dashboard provides actionable recommendations to encourage new users, suggest next steps, and enhance stakeholder communication.
It supports the scheduling and conduct of stakeholder meetings to discuss updates and changes, fostering better collaboration.
Recommendations
Business Architects:
Focus on reviewing and approving documents, assessing content coverage, and integrating new data with existing information.
Assign document priorities and evaluate document quality to support business goals.
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By utilizing the Tasks and Recommendations Dashboard, organizations can ensure a more streamlined, efficient, and effective management of tasks and recommendations, leading to better decision-making and improved overall performance.
User types
Here are various task types that could be displayed on the home page of the Orthogramic app to help users manage their responsibilities effectively:
Business Architect
Tasks
Review and Approve Documents Uploaded by Other Users
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Catalyst: A document assessed to be of critical priority is uploaded.
Description: Immediate review and action required for documents deemed critical.
Example: A document describes a new law having been enacted that affects the organisation.
Recommendations
Encourage New Users on Orthogramic Features
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Catalyst: Business architecture domain data for an organisation unit is either in a good state or a poor state, so it’s important to get access to more relevant documents or stakeholders.
Description: Plan and conduct meetings with key stakeholders to discuss document updates and changes.
Example: Schedule a meeting with the finance team to review the new budget plan.
COO (Chief Operating Officer)
Tasks
Monitor Operational Efficiency
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Catalyst: Quarterly resource assessment.
Description: Optimise the allocation of resources to maximise operational efficiency.
Example: Reallocate resources to high-priority projects based on current needs and performance metrics.
Recommendations
Leverage Data Analytics for Operational Insights
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Catalyst: Quarterly cross-departmental strategy sessions.
Recommendation: Utilize the document management and communication features of Orthogramic to foster better collaboration between departments. Encourage teams to share their updates and insights regularly.
Action: Set up a weekly cross-departmental meeting facilitated by Orthogramic’s collaborative tools to ensure alignment on key operational initiatives and share best practices.
CIO (Chief Information Officer)
Tasks
Oversee IT Infrastructure
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Catalyst: Ongoing need for technological advancement.
Description: Encourage and implement innovative IT solutions to improve business processes.
Example: Introduce a new AI-powered data analytics tool to enhance decision-making.
Recommendations
Implement Predictive Analytics for IT Infrastructure
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Catalyst: Quarterly IT strategy review sessions.
Recommendation: Leverage Orthogramic to organize and document IT strategy workshops aimed at fostering innovation. Use the platform to track ideas and turn them into actionable projects.
Action: Schedule quarterly IT strategy workshops using Orthogramic’s planning tools, and track the implementation of innovative ideas generated during these sessions.
EPMO Manager (Enterprise Project Management Office Manager)
Tasks
Standardise Project Management Practices
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Catalyst: New project managers join the organisation.
Description: Provide training and development opportunities for project managers.
Example: Organise a training session on advanced project management techniques.
Recommendations
Optimize Project Portfolio Management
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Catalyst: Bi-weekly project status update meetings.
Recommendation: Utilize Orthogramic’s communication features to keep stakeholders informed about project progress and any changes in project scope or timelines.
Action: Set up automated reports and alerts in Orthogramic to regularly update stakeholders on project status, ensuring transparency and timely communication.
Strategist
Tasks
Develop Strategic Plans
Catalyst: Annual strategic planning cycle.
Description: Develop comprehensive strategic plans to guide the organisation’s future direction.
Example: Create a strategic plan focused on expanding into new markets.
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Catalyst: Identified opportunities or challenges.
Description: Provide strategic recommendations to the executive team.
Example: Recommend entering a new market based on market analysis and potential for growth.
Recommendations
Integrate Market Analysis with Strategic Planning
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Catalyst: Monthly strategic initiative review meetings.
Recommendation: Use Orthogramic to track the progress and outcomes of strategic initiatives. This helps in assessing the effectiveness of strategies and making necessary adjustments.
Action: Set up a dashboard in Orthogramic to monitor key performance indicators (KPIs) related to strategic initiatives and review this dashboard quarterly.
Enterprise Architect
Tasks
Design and Maintain Enterprise Architecture
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Catalyst: Annual IT planning cycle.
Description: Support strategic IT planning by providing architectural insights and recommendations.
Example: Provide input on the IT strategic plan to ensure alignment with the enterprise architecture.
Recommendations
Maintain Real-Time Architecture Alignment
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Catalyst: Quarterly architecture improvement planning sessions.
Recommendation: Use Orthogramic to identify areas of the architecture that need improvement and track the implementation of enhancement initiatives.
Action: Establish a continuous improvement plan within Orthogramic and review progress monthly to ensure architectural improvements are on track.
Product Manager
Tasks
Develop Product Roadmaps
Catalyst: Product planning cycle.
Description: Develop and maintain product roadmaps to guide product development and launches.
Example: Create a roadmap for the next major release of a software product.
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Catalyst: Post-launch reviews.
Description: Gather and analyse customer feedback to inform product improvements.
Example: Conduct a customer survey to gather feedback on the latest product release and identify areas for improvement.
Recommendations
Enhance Product Development with User Feedback
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