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Introduction
Effective Initiative state management is crucial for organising and tracking documents and Business Architecture domain representations within Orthogramic. This ensures that all relevant information is systematically categorised and easily accessible, facilitating seamless program management. The system supports both automatic and manual assignments to various states, allowing for flexibility and accuracy in managing the lifecycle of documents and domain representations.
By leveraging advanced parsing algorithms, the system analyses content and metadata to automatically assign states, such as Past, Current, Proposed Future, and Approved Future. Users can also manually adjust these assignments, ensuring that each document and domain representation is correctly categorised based on their specific context and relevance. This dual approach to state management enhances the efficiency, clarity, and flexibility of program management within the Initiatives Domain.
Document State Management
Managing Document States within the Initiatives Domain
Overview
Each document uploaded and automatically parsed can be assigned to a specific state within a Program of the Initiatives Domain. This assignment is automatically and is manually confirmed or modified by the user. The states represent different stages in the lifecycle of a program, providing clarity on the document's relevance and context within the overall program management.
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Efficiency: Streamlines document management by automatically categorising documents.
Clarity: Provides a clear representation of the document’s relevance within the program lifecycle.
Flexibility: Allows manual adjustments to ensure accuracy and relevance.
Managing Business Architecture domain representations within the Initiatives Domain
Overview
Each representation of a Business Architecture Domain can also be assigned to a specific state within the Initiatives Domain. Similar to document management, these assignments can be automated or manually handled by the user. This functionality helps in organising and tracking the different aspects of business architecture within the scope of a program.
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Past: Business Architecture domain representations that relate to a single or various past configurations or interpretations. Select whether you want to support one or multiple Past states.
Current: Representations that are currently in use, providing a snapshot of the present state.
Proposed Future: Future state representations that are being considered or proposed. Select whether you want to support one or multiple Proposed future states.
Approved Future: Representations that have been finalised and approved for future implementation.
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The system automatically assigns Business Architecture domain representations to the appropriate state by analysing the context and metadata associated with each representation. For example, if a domain representation includes future strategic initiatives, it might be assigned to a Proposed Future state.
Manual Assignment
Users can manually assign Business Architecture domain representations to a state.
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